Business trips can be fun, but they can also be exhausting and demanding, too. Due to this, they involve a significant amount of planning and preparation to ensure the safety and wellbeing of staff while they’re on the road.
So here’s a few things you need to do to maintain an employee’s wellbeing during a business trip.
Make Travel Policies Clear
Any employee who is travelling for business should be made aware of company guidelines when it comes to travel. This includes things like expense reimbursement and alcohol consumption. The itinerary of the trip should also be made known to both the base staff and those travelling.
Arrange Accommodation and Transportation In Advance
It’s important that employees are sorted as soon as they arrive. Ensure a taxi from a trusted taxi firm, or other form of transport, has been arranged to pick them up when they get there, and transport them to and from any events or meetings that have been booked. You should also choose a reputable hotel for them to stay in, which is in a safe and convenient location.
Frequently Keep in Contact
It’s important to touch base with your on the road staff members regularly. This way you can keep up to date with the progress of the trip, resolve any issues immediately, and ensure your staff feel happy, safe, and comfortable.
Allow Employees to Recuperate After Their Trip
It’s important to give staff time to relax and recover after a trip, particularly if it was a long trip or there was a significant time zone difference. Consider giving them a day off following their trip, or even just a late start.
Keep on Top of Normal HR Responsibilities
Just because a member of staff isn’t in the office, doesn’t mean your responsibilities for them from a HR perspective change. This is especially important if an employee is going to be away on payday. Consider using a mobile payroll option to ensure that even when an employee is away, they can access their payslips and other essential financial information.
Give Your Employees a Chance to Have Fun!
While it is a business trip, it’s important that staff are given some opportunity to wind down and enjoy some free time. Whether that be an extra day in the city to sight see or an activity or excursion in between meetings is entirely your choice.
A Successful Business Trip Takes Thoughtful Planning
The success of a business trip and the wellbeing of staff is dependent on how well it has been planned. From putting clear policies in place to making sure employees are given time to rest, the wellbeing of your staff during a business trip should never be overlooked.